1. INTRODUCTION

Welcome to Kingdom HR (“we,” “our,” or “us”). We are committed to protecting your personal information and your right to privacy.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [www.kingdomhr.co.uk] (the “Website”) and use our services.
If you have any questions or concerns about this Privacy Policy or our practices with regard to your personal information, please contact us at [email@kingdomhr.co.uk].

Registered Business Details:

Business Name: Kingdom HR
Founder: Dominique Hendrickson-Gerrick, MCIPD
Location: United Kingdom
Contact: [info@kingdomhr.co.uk]

2. INFORMATION WE COLLECT

2.1 Personal Information You Provide to Us
We collect personal information that you voluntarily provide to us when you:
Register for services or express interest in obtaining information about us or our services
Fill in forms on the Website (such as contact forms, consultation booking forms, or newsletter subscriptions)
Download resources (such as guides, PDFs, or lead magnets)
Book discovery calls or consultations via Calendly or other scheduling platforms
Subscribe to our email list or marketing communications
Participate in surveys, webinars, or events
Contact us via email, phone, or social media
The personal information we collect may include:
Contact Information: Name, email address, phone number, company name, job title
Professional Information: Industry sector, organisation size, HR challenges, business needs
Communication Data: Any information you provide when contacting us or booking consultations
Marketing Preferences: Your preferences for receiving marketing communications

2.2 Information Automatically Collected
When you visit our Website, we automatically collect certain information about your device and browsing actions, including:
Log Data: IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages
Device Information: Device type, unique device identifiers
Cookies and Tracking Technologies: Information collected via cookies, web beacons, and similar technologies (see Section 5)

2.3 Information from Third Parties
We may receive information about you from third party services, including:
Analytics Providers: Google Analytics, LinkedIn Analytics
Social Media Platforms: LinkedIn, Instagram (if you interact with our content or profiles)
Scheduling Tools: Calendly (for consultation bookings)
Email Marketing Platforms: [e.g., Mailchimp, ConvertKit] (if you subscribe to our mailing list)
Payment Processors: Stripe or bank transfer confirmations (if you engage our services)

3. HOW WE USE YOUR INFORMATION

We use the personal information we collect for the following purposes:

3.1 To Provide and Manage Our Services
Process consultation bookings and service engagements
Deliver HR strategy consulting, advisory services, and partnership support
Communicate with you about your enquiries, bookings, or ongoing projects
Send administrative information, updates, and service confirmations

3.2 To Improve and Develop Our Services
Understand how visitors use our Website and services
Analyse trends, usage patterns, and effectiveness of our marketing
Conduct research and development to improve our offerings
Gather feedback and testimonials (with your consent)

3.3 To Market and Communicate
Send you marketing and promotional communications (with your consent)
Provide you with news, insights, resources, and thought leadership content
Invite you to webinars, events, or workshops
Share updates about Kingdom HR services and offerings
You can opt out of marketing communications at any time by clicking “unsubscribe” in emails or contacting us directly.

3.4 To Comply with Legal Obligations
Respond to legal requests and prevent harm
Comply with applicable laws, regulations, and professional standards
Protect our rights, privacy, safety, and property

4. HOW WE SHARE YOUR INFORMATION

We do not sell, rent, or trade your personal information to third parties.
We may share your information in the following limited circumstances:

4.1 Service Providers
We may share your information with trusted third party service providers who assist us in operating our Website and delivering services, including:
Hosting providers (for website hosting)
Email marketing platforms (for newsletters and communications)
Scheduling tools (Calendly for consultation bookings)
Analytics providers (Google Analytics, LinkedIn Analytics)
Payment processors (Stripe for secure payment processing)
These providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.2 Business Transfers
If Kingdom HR is involved in a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. We will notify you via email and/or prominent notice on our Website before your information is transferred and becomes subject to a different privacy policy.

4.3 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, government agencies).

4.4 With Your Consent
We may share your information with third parties when you have given us explicit consent to do so.

5. COOKIES AND TRACKING TECHNOLOGIES

5.1 What Are Cookies?
Cookies are small data files placed on your device when you visit a website. They help us recognise your device, remember your preferences, and improve your browsing experience.

5.2 Types of Cookies We Use
Essential Cookies: Necessary for the Website to function properly (e.g., session cookies)
Analytics Cookies: Help us understand how visitors interact with our Website (e.g., Google Analytics)
Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness (e.g., LinkedIn Insight Tag)
Preference Cookies: Remember your settings and preferences

5.3 Managing Cookies
You can control and manage cookies through your browser settings. Most browsers allow you to refuse cookies or delete existing cookies. However, disabling cookies may affect the functionality of our Website.
For more information on managing cookies, visit www.allaboutcookies.org.

6. DATA RETENTION
We retain your personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Contact and enquiry data: Retained for up to 3 years after last contact
Client project data: Retained for up to 7 years for legal and professional record-keeping purposes
Marketing data: Retained until you unsubscribe or request deletion
Website analytics data: Retained according to analytics provider policies (typically 26 months for Google Analytics)
When personal information is no longer needed, we securely delete or anonymise it.

7. DATA SECURITY
We implement appropriate technical and organisational security measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction.
Security measures include:
Secure Socket Layer (SSL) encryption for data transmission
Secure hosting with reputable providers
Access controls and password protection
Regular security reviews and updates
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. YOUR DATA PROTECTION RIGHTS (UK GDPR)
Under UK data protection law (UK GDPR), you have the following rights:

8.1 Right to Access
You have the right to request copies of your personal information.

8.2 Right to Rectification
You have the right to request correction of inaccurate or incomplete personal information.

8.3 Right to Erasure
You have the right to request deletion of your personal information in certain circumstances.

8.4 Right to Restrict Processing
You have the right to request restriction of processing of your personal information in certain circumstances.

8.5 Right to Object
You have the right to object to processing of your personal information for direct marketing purposes or where processing is based on legitimate interests.

8.6 Right to Data Portability
You have the right to request transfer of your personal information to another organisation or directly to you in a structured, commonly used, machine-readable format.

8.7 Right to Withdraw Consent
Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us at [email@kingdomhr.co.uk].
We will respond to your request within one month. If your request is complex or numerous, we may extend this period by two further months, and we will notify you.

9. CHILDREN’S PRIVACY
Our Website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

10. INTERNATIONAL DATA TRANSFERS
Kingdom HR is based in the United Kingdom. If you are accessing our Website from outside the UK, please be aware that your information may be transferred to, stored, and processed in the UK.
We ensure that any international data transfers comply with applicable data protection laws and that appropriate safeguards are in place.

11. THIRD PARTY WEBSITES
Our Website may contain links to third party websites (e.g., LinkedIn, social media platforms, partner organisations). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

12. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated “Last Updated” date.
We encourage you to review this Privacy Policy periodically. If we make material changes, we will notify you via email or through a prominent notice on our Website.

13. CONTACT US
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Kingdom HR
Email: [info@kingdomhr.co.uk]
Website: [www.kingdomhr.co.uk]
Location: United Kingdom
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe we have not handled your personal information properly:
Information Commissioner’s Office (ICO)
Website: https://ico.org.uk
Helpline: 0303 123 1113

14. LEGAL BASIS FOR PROCESSING (UK GDPR)
Under UK GDPR, we process your personal information based on the following legal grounds:
Consent: You have given clear consent for us to process your personal information for specific purposes (e.g., marketing communications)
Contract: Processing is necessary to fulfil a contract with you or to take steps at your request before entering into a contract (e.g., providing consulting services)
Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party, provided those interests are not overridden by your rights (e.g., improving our services, fraud prevention)
Legal Obligation: Processing is necessary to comply with the law

By using our Website and services, you acknowledge that you have read and understood this Privacy Policy.

END OF PRIVACY POLICY